Fund expense allocation
without the Excel file.
Fund finance teams use Ceviche to allocate expenses, get reimbursed faster, and keep a clean audit trail. It sits between your AP, expense system, and general ledger, and splits every invoice by the rules your team approved.
Your allocation, somewhere in the mess.
The split lives in Excel, the approvals in email and the reasons in the deal team's head. When an examiner picks an expense, you piece it back together.
Now all in one place.
The invoice, the split, the approval and the journal entry, on one record.
A month of expense allocation, done in days.
A fund controller cut up to 10 days from quarter-end close.
October
2026
Most of the month goes to keying invoices twice, rebuilding the split and chasing approvals.
October
2026
Run the rules and the split is done with the backup attached.
How does your month or quarter end run on Ceviche?
Every step from the invoice your management company pays to what each fund owes it back.
Connect your systems
Connect your existing GL, AP and expense systems, such as Ramp, Bill.com, Brex, Expensify and SAP Concur.
Set up your entities and your methodologies
Add the management company, the GP, the funds and the SPVs. Split pro rata on commitments or invested capital, by investment, or a blend.
Map your LPA expense policy
Your LPA caps and what each fund can be charged become rules your team approves once. Anything else goes to review.
Every line of a legal invoice, split to the right fund
Each line of a legal invoice goes to the right fund, with the PDF open beside it. Other invoices work the same way.
Know where every invoice stands
See what each fund still owes the management company, invoice by invoice, without digging through email.
Invoice the funds and post the entries
Ceviche invoices each fund with the backup attached and posts the journal entries to NetSuite, QuickBooks Online or Sage Intacct.
Set up your rules once. Run them every month and every quarter.
Your team approves how each recurring invoice splits, and the close stops being a manual process only one person knows.
Sign off once
Each rule matches a vendor, a matter number or a GL account and says how that invoice splits. Your team signs off once, and every change keeps a version.
Anyone on the team can run the close
Whoever runs the close runs the rules and reviews only what no rule matched, even when the person who set them up is out.
No going back through the Excel file
The recurring invoices split in one run, so the time at month end or quarter end goes to the few invoices that need judgment.
How did Flybridge move quarterly allocations out of Excel across 18+ fund entities?
“Ceviche streamlines our close process, organizes our data for audits, and drafts entries for our fund admin, all in a single workflow.”
Quarterly allocations ran in spreadsheets on top of QuickBooks Online and Bill.com. They now run through Ceviche and post to QuickBooks Online, and every allocation traces back to source documentation with a full audit trail.
When the SEC asks for the math, click the number.
Examiners pick an expense and ask how it was split. The invoice, the split and the approval are already attached.
Your fund admin and your tools stay. The manual process goes.
Ceviche works with the fund admin, AP tools and GL you already use, and ends the back and forth over email.
Tried software not built for funds?
Ceviche was built around the management company, the GP, the funds and the SPVs, and runs on the GL and AP tools you already use.
Already work with a fund admin?
Keep them. Your fund admin keeps the official books, and every month or quarter Ceviche sends them an invoice for each fund with the backup attached.
Your data, secured.
Details are in our trust center.
SOC 2 Type 2 report available.
Penetration tested
A third party tests the platform for vulnerabilities at least once a year.
Role-based access
Access is set by role and enforced at the database, so your administrator or auditor sees only what you give them.
Encryption
Databases are encrypted at rest and data is encrypted in transit.
No training on your data
Your data is never used to train AI models.
Frequently asked questions
Ceviche is a fund expense allocation software for the management company. Ceviche sits between your AP and expense systems and your management company GL, splits each invoice across the management company, the GP, the funds and the SPVs by your rules, and posts the journal entries with the backup attached. Built for PE, VC, credit and real estate fund finance teams with multi-entity structures.
Yes. Venture firms run their main funds, co-invest vehicles and SPVs in it, where a follow-on round changes who owes what. Deal costs split by who invested, and shared costs by commitments or invested capital.
Ceviche works with the systems you already have. We pull expenses from your AP and expense tools, Ramp, Bill.com, Expensify, Brex and SAP Concur, apply your allocation rules, and post entries to your general ledger, such as NetSuite, QuickBooks Online or Sage Intacct. Nothing to rip out, and your AP tool keeps paying vendors.
By their public materials, EAS and StavPay bring their own AP and payment layer. Ceviche runs on the AP tool and GL you already use, your AP tool keeps paying vendors, your team makes simple rule changes itself and complex ones come back from our team within 48 hours.
In Excel, last period's file gets rolled forward and one wrong cell carries into every fund's share. Ceviche stores the methodology and each period's numbers, so nobody retypes them, and every split keeps its invoice, its math and who approved it.
No. Your fund admin keeps NAV, capital accounts and fund accounting. Ceviche handles the allocation, the invoice to each fund, due from funds and the backup behind each entry on the management company side, so your fund admin gets clean fund invoices. You keep your fund admin and you own your data.
You configure pro-rata methodologies or fully custom rules per entity and per expense type, and set them once. Pro rata on commitments or invested capital, by investment, or a blend, with rules by vendor, matter number or GL account. When the basis changes from one period to the next, the split changes with it, and every line keeps the methodology and the numbers in force when it posted.
No. It reads each invoice and drafts the header and the line items. The split comes from a rule your team approved or from your controller or CFO, so every number that posts traces back to a human approval, and your auditor reviews the rule once instead of every line.
What they expect to see for any fund expense, which is the invoice, the approval, the methodology and the numbers behind the split, all on one screen. Reports by vendor, fund and period export to Excel, so an exam request takes minutes.
2 to 4 weeks for core go-live, which covers your entities, methodologies, rules and import and export. New GL connections and historical data are scoped separately.
In a database encrypted at rest and in transit, under SOC 2 Type 2 controls, with access set by role. You own your data, you can export it at any time, and it is never used to train AI models.
One annual subscription, set on your entity structure and allocation setup. It is not priced on AUM, users or transactions, and adding a fund doesn't change it. The exact number comes after a free two-week sandbox on your own invoices, under NDA, ending in a review call with your team.
Get your close back.
Bring your hardest invoice to thirty minutes with our CEO. We will split an invoice like it and show you the approval and the math behind it.