Fund expense allocation,
on autopilot.
Invoice to journal entry. By the rules in your LPA. No spreadsheets in between.
Trusted by leading institutional investment firms
Trusted by leading institutional investment firms
Zoom through legal invoice allocations.
Ceviche applies your deal context and allocation rules to split each line across the appropriate fund entities. Review, approve, and post to GL.
How your close runs on Ceviche.
Every step of your due from funds, due to manager process streamlined.
Connect your systems
Connect your existing GL, AP, and expense systems. Ceviche works with your stack, not against it.
Define your fund entities & allocation logic
Set up every entity in your fund family and configure pro-rata or custom allocation rules. Each rule is configured against dated snapshot data, so every allocation ties to a point in time and is fully traceable when posted to GL.
Map your LPA expense policy
Turn your LPA into structured rules (caps, thresholds, and exclusions) applied by fund entity, expense category, and/or GL account. Every allocation, defensible at audit.
Every allocation, traceable to the source.
Legal, due diligence, sourcing, AGM, insurance, software, and services invoices. Every line item allocated to the proper entities, side by side with the source PDF in a single view.
Track every invoice from inbox to GL
Every invoice, line by line, across the full lifecycle. Received, allocated, approved, posted, paid, all in one place. No more guessing what's done, what's in flight, what's outstanding.
Post audit-ready journal entries to your GL
Every approved allocation posts as a journal entry to the appropriate entity. The source invoice, allocation, and approver is traceable for every entry. Your auditor gets a clean audit trail source. You get your weekend back.
Your data exists. Somewhere in the mess.
Approvals in email. Rules in a document. Calculations in a spreadsheet. Days lost every close. One SEC exam or audit away from a fire drill.
Now unified, in a single system.
Ceviche runs your allocations on autopilot, with a full audit trail. Close in days, not weeks. Approach your next SEC exam or audit with confidence.
Still not convinced?
Here's what a close looks like when Ceviche does the work.
6 systems, 15+ handoffs before close.
1 system, 1 review before close.
The controller stays in control. The spreadsheet goes away.
“It's so error prone and like so high risk too. All it takes is me to make one mistake.”
Greycroft manages 26 fund entities on NetSuite. They run all fund allocations through Ceviche.
Your methodologies. Your rules. Applied line by line.
“We chose Ceviche because it streamlines what was once a lengthy process, consolidates all of our data in one place for audit purposes, and helps us draft entries for our fund admin, all in one seamless workflow.”
Flybridge onboarded in two weeks and ran their first quarterly close on Ceviche that same month.
Your data, secured.
Ceviche secures your fund data with enterprise-grade security and compliance.
*Pending
Audited & tested
Ceviche undergoes regular audits and tests for vulnerabilities by third-party specialists.
Role-based access control
Protects sensitive financial data with permission-based user access.
Encrypted data storage
Ensures confidentiality and security of all transaction records.
No training on your data
We never use your private data to train or update our models.
FAQ
Ceviche is the system of action for fund expenses. Ceviche sits between your AP and expense systems and your management company GL, automating allocations, tracking the full invoice lifecycle, and posting audit-ready journal entries with the trail attached. Built for PE and VC fund finance teams with multi-entity structures.
Ceviche works with the systems you already have. We pull expenses from Ramp, Bill.com, Expensify, Brex, and Concur, apply your allocation logic, and post entries to general ledgers. Nothing to rip out. Your stack stays the same. Ceviche becomes the layer that connects them together.
Spreadsheets work until they don't. They break with version conflicts, lose history when someone overwrites a cell, and force you to rebuild the audit trail every quarter. Ceviche treats your allocation logic as code, not as a spreadsheet, so the math is consistent, the history is preserved, and the audit trail is always there.
No. Ceviche works alongside your fund admin. Your admin still owns NAV, capital calls, and fund accounting. Ceviche handles the management company side, expense allocation, intercompany entries, and the audit trail. Most customers tell us it gives their admin cleaner inputs, not less work to do.
You configure pro-rata methodologies or fully custom rules per entity and per expense type. Travel policies, legal invoice splits, management fees, all driven by rules you set up once and version over time. Every line item ties back to the methodology in force when it posted, fully traceable for audit.
Yes. Every allocation captures the source document, the rule applied, and the approval chain. Ceviche is SOC 2 Type 2 and pen-tested. The audit trail builds itself as you work, so when an auditor or examiner asks for support on a Q3 entry, you can answer in minutes instead of reconstructing from fragmented sources.
2-4 weeks from signed contract to your first close run on Ceviche. We map your fund family, configure your allocation methodologies, and connect your systems together. Most of that time is your team's review, not our build.
Your data is stored in a secure Postgres database, encrypted at rest and in transit. SOC 2 Type 2 controls cover access, change management, and incident response. You own your data and can export it at any time.
Pricing depends on your AUM and the complexity of your fund structure. We don't charge per user or per transaction. For a quote on your specific setup, book a call.
Stop allocating in spreadsheets.
Move fund expense allocation to autopilot for your firm today.