Every kind of record Ceviche MCP can read, what each one holds, the date and amount it is filtered on, and what each status means.
Ceviche MCP reads thirteen kinds of record. They are the same records you see in Ceviche, under the same
names and statuses. This page lists each one, with the fields an answer can draw on and the ones that are left
out on purpose.
| Kind | What it is | Date it filters on | Amount |
|---|
| Bill (transaction) | A bill or other spend record: vendor, reference number, invoice date, due date, approved date, total, currency, description, notes, and how it is coded. A correcting entry is a 0.00 bill whose lines carry signed changes to an earlier bill. | Invoice date | The bill total, before any line is taken out. Fetching the bill also gives the amount that is actually split. |
| Line | One line of a bill: amount, description, project and coding. | The bill's invoice date | The line amount |
| Split (allocation) | How a line, or a whole bill, is split across funds and other entities. Only the current split is returned, with each entity's share, the amount the shares should add up to, and whether they do. It also says how many earlier versions it replaced. | The bill's invoice date | The sum of the shares |
| Fund invoice | An invoice, or credit memo, from the management company to one fund, for the splits on it. | Invoice date | Invoice total |
| Correction (adjustment) | A recorded correction to bills already booked, with its reason and effective date. Its correcting entries are bills. | Effective date | None |
| Attachment | A file attached to a bill: name, type and size. The file itself, and any link to it, are never returned. | The day it was added | None |
| Kind | What it is |
|---|
| Entity | A fund, the management company, an SPV or another entity that bears costs, with its type and whether it is active. |
| Vendor | A vendor on your vendor list, with its aliases and how it is usually allocated. Bank and wiring details, contacts and internal owners are never returned. |
| Project | A project code that lines are tagged with. |
| Deal | A deal and its approved diligence budget. |
| Kind | What it is | Date it filters on | Amount |
|---|
| Approval | A request to approve a line, a bill or a fund invoice, with each decision, who made it and why. | The day it was opened | The amount of what it is about |
| Policy | An approval policy: what it applies to and its levels of approvers. | The day it was created | None |
| Member | A person on your team: name, email and role. Only your own team's members, never anyone else's. | None | None |
These are the words the transactions page uses. The assistant shows the word in the first column, never a code.
| Status | Meaning |
|---|
| New | Not split to any fund yet |
| Draft | Split saved, not sent for approval (or sent back) |
| Pending Approval | Waiting for approval |
| Ready to Invoice | Approved, not on a fund invoice yet. Teams that don't use approvals see this as Pending Invoice. |
| Invoice In Approval | On a fund invoice that is itself waiting for approval |
| Invoice Open | On an open, unpaid fund invoice |
| Invoice Paid | The fund invoice is paid |
| ManCo | Split wholly to the management company, so it is never invoiced |
| Held | Wholly on a project's holding entity, waiting to be settled to funds |
| Settled | Was held, and has since been settled out to funds |
| Mixed | A bill whose lines aren't all at the same status |
| Excluded | A line taken out of its bill, or a bill with every line taken out |
| Voided | A voided bill |
Voided bills are left out of every search and every total unless you ask for them by name ("include voided
bills"). The answer says so when it applies.
Excluded lines are left out of spend and split totals unless you ask for them. Bill totals still count the
bill at its full amount. The answer says which rule it applied.
| Kind | Statuses |
|---|
| Approval | In Approval, Approved, Rejected, Replaced (a newer request took its place), Withdrawn (what it was about no longer exists) |
| Entity, vendor, policy | Active, Inactive |
| Project | Viable, Dead |
| Deal | Active, Completed, Dead |
| Member | Admin, Member, Viewer |
- Some bills have no date. A bill with no invoice date falls outside every date filter, so it isn't in any
month, quarter or year. When a dated total leaves such bills out, the answer says how many there are. Ask for
"bills with no date" to list them.
- Quarters and years are calendar periods. Q3 2026 is July to September 2026. "2026" is the calendar year.
Ceviche doesn't store your fiscal year, so a fiscal-year question needs the dates spelled out ("July 2025 to
June 2026").
- Credits are negative amounts. A credit bill, a refund, or a credit line inside a bill has an amount below
zero. Ask for credits or refunds directly; a size filter alone ("over $1,000") compares sizes and finds both.
- Amounts never mix currencies. Totals come back per currency and are never added together or converted.